Minute Taking at Meetings – Ontario Training Network

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Minute Taking at Meetings

Minute Taking: what you need to know to take minutes at formal and informal meetings

And you’ll take the minutes! Does this send fear into your heart?

It shouldn’t because with the right tools and knowledge, you can make the minute taking process – may be not enjoyable – but at least a lot easier.

The course is only three hours. You can take it all at once or in sections that fit your schedule.

I have been involved in the meeting process – both as a minute taker and as a chair – for many years.

In fact, I have written one of the first books exclusively on minute taking – The Minute Takers Handbook – now in its 4th reprint. Since then I have taught minute taking to all sorts of groups. And I have learned even more techniques to help you.

Whether you are taking minutes for boards, committees, weekly meetings, volunteer groups or your condo association, this workshop will make you more confident and enable you to produce professional minutes.

Take this ultimate minute taking course right now and learn how to take the stress out of taking minutes at meetings.

Course Curriculum

Introduction

• The importance of minutes (7:58)

What Every Minute Taker Needs to Know

• The role of the minute taker (8:46)
• The definition of minutes (7:38)
• The impact of privacy legislation (7:14)
• The minute taker’s toolbox (7:14)
• Quiz 1: What Every Minute Taker Needs to Know

Organizational Tips

• The agenda (6:54)
• Consent agenda (4:57)
• Before the meeting (9:53)
• At the meeting (9:03)
• After the meeting (5:18)
• Quiz 2: Organizational Tips

What to Include/What to Ignore

• Set up of minutes (5:59)
• Guidelines for what to include (6:05)
• Motions and resolutions (5:07)
• Exercises for what to include
• Answers to the exercises (7:33)
• Quiz 3: What to Includet

Writing Tips

• Writing guidelines (7:52)
• Exercises to download
• Answers to exercise (10:08)

Additional Aids

• Hidden variables (12:40)
• Listening skills (8:05)

Handouts

• Quiz 4: Final Quiz
• Guidelines for a note taker
• Final Handouts – 10 Suggestions for Preparing Minutes + Examples + BONUS Booklet